200 products tracked for Cross-functional teams · 11.5% popularity share · 16.9% spend share. Data as of 27 July 2026, 16:41 UTC.
AI-assisted capture and meeting intelligence are surging, while older AI “reader/summary” tools are collapsing. Big movers include Grok (+563), Plaud (+371), and Sembly (+115), alongside voice/workflow utilities like Aqua Voice (+72). In contrast, AI incumbents Genei (-1472) and Jamworks (-503) are shedding rank fast, suggesting rapid feature commoditization and winner-take-most dynamics inside fragmented stacks. Signal: Cross-functional leaders should prioritize AI tools that slot into daily workflows (voice capture, meetings) and validate defensibility (integration depth, data moat) before standardizing. Watch churn risk in “summary-only” tools; shortlist alternatives early, run short pilots, and negotiate flexible contracts as rank volatility accelerates.
| Product | Website | Subcategory | Description | Popularity rank | Spend rank | Popularity share | Spend share | AI classification |
|---|---|---|---|---|---|---|---|---|
| Microsoft 365 | microsoft.com | Paid Ads & Attribution | Microsoft develops, manufactures, licenses, supports, and sells computer software, consumer electronics, personal computers, and related services. | #3 | #2 | 4.32% | 6.12% | Traditional |
| Google/Gemini | workspace.google.com | Office Suites | Google Workspace is a suite of secure online productivity and collaboration tools, including custom business email, shared calendars, cloud storage, video and voice conferencing, word processing, spre | #4 | #1 | 3.26% | 7.32% | Hyperscaler |
| Slack | slack.com | Productivity | Slack is an enterprise software platform that allows teams and businesses of all sizes to communicate effectively. | #11 | #12 | 1.07% | 1.40% | AI-Embedded |
| Zapier | zapier.com | Automation | Zapier is an online automation tool that connects your apps and services. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration | #15 | #27 | 0.82% | 0.51% | AI-Embedded |
| Loom | loom.com | Productivity | Loom is a screen recorder for both Mac and PC. With Loom, users can easily record and share AI-powered video messages with their teammates and customers, enhancing communication and productivity for p | #31 | #96 | 0.45% | 0.14% | AI-Embedded |
| Zoho | zohocorp.com | Other | Zoho is a cloud software suite that includes apps, suites, and platforms for sales, marketing, service, finance, email and collaboration, HR, legal, security and IT management, business intelligence, | #64 | #50 | 0.24% | 0.27% | AI-Embedded |
| ClickUp | clickup.com | Productivity | ClickUp is a customizable productivity platform that aims to replace other workplace apps for all users and all departments in an organization. | #94 | #75 | 0.15% | 0.18% | AI-Embedded |
| Granola | granola.ai | Productivity | Granola is an AI-powered notepad tool for meeting productivity by transcribing audio directly from your device and refining your notes into structured, shareable summaries. It integrates with platform | #110 | #126 | 0.12% | 0.11% | AI-Native |
| Wispr Flow | wisprflow.ai | Productivity | Wispr Flow is a voice-powered dictation tool designed for Mac users, enabling them to write three times faster across all applications. It allows users to speak naturally, transforming their voice int | #133 | #430 | 0.10% | 0.03% | AI-Native |
| Float | float.com | Scheduling & Calendar | Float is a platform that consolidates personnel and project management into a unified timeline, facilitating the planning of projects and the assignment of tasks based on team capacity. The software o | #152 | #268 | 0.09% | 0.05% | Traditional |
| Otter.ai | otter.ai | Productivity | Otter.ai is an AI-powered software that provides automatic speech recognition and transcription for audio and video files. It helps capture, organize, and share notes from various types of meetings an | #161 | #234 | 0.08% | 0.05% | AI-Native |
| Discord | discord.com | Team Messaging | Discord is a tool that provides users with a platform to talk and hang out. It offers a space where users can belong to various communities such as school clubs, gaming groups, or art communities. The | #179 | #866 | 0.07% | 0.01% | Traditional |
| Motion | usemotion.com | Productivity | Motion is a platform that aims to increase productivity by providing a seamless solution for managing calendars, meetings, projects, and tasks all in one app. The product offers several key features, | #207 | #98 | 0.06% | 0.14% | AI-Native |
| Fyxer AI | ai.fyxer.com | Productivity | Fyxer AI is designed to assist with email management and calendar scheduling by integrating with platforms like Outlook and Gmail. It automates the organization of an inbox, drafts responses to emails | #217 | #225 | 0.06% | 0.06% | AI-Native |
| Screen Studio | screen.studio | Other | Screen Studio is a software or platform that enables users to record their screens, webcam, and microphone. I | #240 | #833 | 0.05% | 0.01% | Traditional |
| Smartsheet | smartsheet.com | Project Management | Smartsheet is an enterprise work management platform that helps organizations manage projects, automate workflows, and build solutions at scale. It offers a wide range of features, including automatio | #242 | #270 | 0.05% | 0.05% | Traditional |
| Read | read.ai | Productivity | Read is a AI-powered tool designed to make meetings smoother. It provides automated reports, transcriptions with reactions, and video playback. Including features such as recording, scheduling assista | #330 | #275 | 0.04% | 0.04% | AI-Native |
| Obsidian | obsidian.md | Note-Taking | Obsidian is a note-taking application designed for personal use. It allows users to create and organize notes in plain text markdown files, emphasizing privacy and flexibility. | #349 | #1,677 | 0.03% | 0.00% | Traditional |
| G2 | g2.com | Other | G2.com is a platform offering a collection of software solutions and user reviews to assist businesses in making decisions about the tools they use. Users can access software categories, including pro | #403 | #67 | 0.03% | 0.21% | Traditional |
| Meetgeek | meetgeek.ai | Note-Taking | Automagically record, transcribe & share meeting highlights | #484 | #1,763 | 0.02% | 0.00% | AI-Native |
| Cin7 Core | dearsystems.com | Inventory Management | Cin7 Core is a platform that provides businesses with enterprise-level inventory management, manufacturing, sales integration, reporting, and automation capabilities. | #495 | #247 | 0.02% | 0.05% | Traditional |
| Todoist | todoist.com | Productivity | Todoist is a platform that serves as a task manager and to-do list app. With over 30 million people and teams using it, Todoist helps individuals and organizations become more focused, organized, and | #499 | #1,621 | 0.02% | 0.00% | Traditional |
| Grok | grok.com | AI Assistants & Copilots | Grok is a conversational generative AI service provided through the Grok.com website and mobile applications. The service responds to user prompts and generates outputs based on xAI models. | #531 | #1,295 | 0.02% | 0.00% | AI-Native |
| Marmoset | marmoset.co | Creative & Design | Marmoset is a developer of Toolbag, a real-time rendering, animation, and texture baking suite for 3D art production. | #594 | #1,060 | 0.02% | 0.01% | Traditional |
| CalendarBridge | calendarbridge.com | Productivity | CalendarBridge is a tool that provides real-time calendar syncing and scheduling pages. It syncs events across platforms like Google, Outlook, and iCloud, consolidates availability, and helps prevent | #597 | #1,697 | 0.02% | 0.00% | Traditional |
| Monosnap | monosnap.ai | Productivity | Monosnap is a utility for taking screenshots, recording videos, and uploading files directly to cloud storage. It supports basic image and video editing with features like arrows, text, and callouts. | #632 | #803 | 0.02% | 0.01% | Traditional |
| Sunsama | sunsama.com | Scheduling & Calendar | Sunsama is a daily planning tool designed to help users structure their workdays for better focus and productivity. It integrates with popular apps like Asana, Gmail, and Slack to organize tasks and s | #697 | #1,558 | 0.01% | 0.00% | Traditional |
| Tactiq | tactiq.io | Note-Taking | Tactiq is a tool designed to streamline meeting note-taking. It provides real-time transcription for Google Meet, Zoom, and MS Teams without the use of bots. With AI-powered accuracy, it allows users | #707 | #911 | 0.01% | 0.01% | AI-Embedded |
| Clockify | clockify.me | Other | Clockify is a time tracking software. It allows users to track work hours across projects and provides features for time management, reporting, and team collaboration. The time management features inc | #720 | #858 | 0.01% | 0.01% | Traditional |
| Clockwise | getclockwise.com | Productivity | Clockwise is a platform designed to optimize time management and productivity for individuals and teams within businesses. It integrates with calendar applications to analyze schedules and identify op | #724 | #1,366 | 0.01% | 0.00% | AI-Native |
| Connect4 | connect4.app | Other | Connect4 is an online platform that offers meeting preparation, delivery and accountability tools | #728 | #689 | 0.02% | 0.01% | Traditional |
| Cassidy | cassidyai.com | AI Agents & Automation | Cassidy.ai is an AI-powered automation platform that integrates with over 100 tools, enabling businesses to automate tasks such as customer support triage, lead qualification, and RFP processing. It a | #739 | #1,374 | 0.01% | 0.00% | AI-Native |
| Unipile | unipile.com | Other | Unipile centralizes and syncs your messages, emails, and tasks across multiple platforms in one unified inbox. | #760 | #708 | 0.01% | 0.01% | Traditional |
| Wordtune | wordtune.com | Content | Wordtune is a platform to help users improve their writing and enhance their productivity. The product offers several features to address common business problems related to writing and communicating | #800 | #1,509 | 0.01% | 0.00% | AI-Native |
| Zight | zight.com | Document Collaboration | Zight (formerly CloudApp) offers tools for capturing, editing, and sharing screen recordings, screenshots, and GIFs. It includes features for automating video content enhancement with AI, aiming to im | #805 | #1,476 | 0.01% | 0.00% | AI-Embedded |
| Vimcal | vimcal.com | Scheduling & Calendar | Vimcal offers a calendar tool with scheduling features, AI for scheduling, and timezone management. It includes hotkeys, natural language processing, and a mobile application for work and school. The | #814 | #1,845 | 0.01% | 0.00% | AI-Embedded |
| Avoma | avoma.com | Productivity | Avoma is a platform providing AI-powered meeting-assistant features such as real-time transcription, AI-generated notes, conversation summaries, and topic detection, designed to enhance meeting produc | #816 | #637 | 0.01% | 0.01% | AI-Native |
| Notta | notta.ai | Note-Taking | Notta is a cloud-based AI transcription platform that converts audio and video inputs into text across 58 languages. It supports real-time transcription, speaker identification, and AI-generated summa | #823 | #1,781 | 0.01% | 0.00% | AI-Native |
| Acuity | acuityscheduling.com | Scheduling & Calendar | Acuity is an online appointment scheduling software. | #848 | #812 | 0.01% | 0.01% | Traditional |
| Hugo | hugo.team | Note-Taking | Hugo is a collaborative note-taking app focused on sharing meeting notes across teams within companies. | #958 | #1,239 | 0.01% | 0.00% | Traditional |
| Sembly | sembly.ai | Note-Taking | Sembly is an AI-powered team assistant that transcribes meetings, takes notes, and generates insights for professional meetings. | #985 | #1,269 | 0.01% | 0.00% | AI-Native |
| Reclaim.ai | reclaim.ai | Productivity | Reclaim.ai is a platform that automates scheduling and time management. It syncs calendars, schedules tasks and meetings, and allocates time for focused work, breaks, and personal activities. The plat | #1,003 | #1,431 | 0.01% | 0.00% | AI-Native |
| Aqua Voice | withaqua.com | Communication | Aqua Voice is a speech-to-text desktop app for Mac and Windows that allows users to dictate prompts, notes, and documents. It uses advanced speech recognition and a context-aware engine for accurate a | #1,030 | #2,433 | 0.01% | 0.00% | Traditional |
| Calendar | calendar.com | Scheduling & Calendar | Calendar is a tool that helps users to focus on what they need to do and assess whether those are in line with their priorities. | #1,038 | #1,350 | 0.01% | 0.00% | Traditional |
| Mem | get.mem.ai | Note-Taking | Mem is a note-taking application that integrates artificial intelligence to assist with organizing and finding information. It enables users to input ideas and information, with AI facilitating the co | #1,081 | #2,165 | 0.01% | 0.00% | AI-Native |
| Roam-bot | roam-bot.com | Knowledge Management | Roam-bot is an automation that integrates Zapier with RoamResearch. | #1,098 | #1,363 | 0.01% | 0.00% | Traditional |
| Lumin | luminpdf.com | Document Collaboration | Lumin is a platform that provides cloud-based document management and collaboration solutions. | #1,111 | #2,022 | 0.01% | 0.00% | Traditional |
| TimeTackle | timetackle.com | Scheduling & Calendar | TimeTackle helps users manage and analyze their daily calendar events. | #1,119 | #1,137 | 0.01% | 0.00% | Traditional |
| Superwhisper | superwhisper.com | Note-Taking | Superwhisper is an application that converts spoken language into written text and formats it for use in emails, notes, messages, and other communication outputs. It processes live dictation and audio | #1,145 | #1,898 | 0.01% | 0.00% | AI-Native |
| Doodle | doodle.com | Scheduling & Calendar | Doodle is an online scheduling tool. The platform enables a meeting organizer to propose multiple dates and times for an event or meeting and share a poll link with potential participants. Doodle inte | #1,180 | #2,150 | 0.01% | 0.00% | Traditional |
| Category | Products | Popularity share | Spend share |
|---|---|---|---|
| Collaboration & Productivity | 153 | 10.55% | 16.06% |
| Engineering & DevOps | 4 | 0.82% | 0.51% |
| Marketing & Growth | 12 | 0.05% | 0.21% |
| AI Platforms & Model Ops | 10 | 0.03% | 0.01% |
| Operations & Supply Chain | 10 | 0.03% | 0.06% |
| Legal, Risk & Compliance | 2 | 0.01% | 0.00% |
| Customer Success & Support | 3 | 0.00% | 0.00% |
| Data & Analytics | 4 | 0.00% | 0.00% |
| People Ops & Talent | 1 | 0.00% | 0.00% |
| Unknown | 1 | 0.00% | 0.00% |
Cross-functional tools currently hold 11.5% popularity share and 16.9% spend share of the tracked SaaS market; the interactive chart on this page tracks the month-by-month trend.
| Product | Website | Subcategory | Description | Popularity rank | Spend rank | Popularity share | Spend share | AI classification |
|---|---|---|---|---|---|---|---|---|
| Grok | grok.com | AI Assistants & Copilots | Grok is a conversational generative AI service provided through the Grok.com website and mobile applications. The service responds to user prompts and generates outputs based on xAI models. | #531 | #1,295 | 0.02% | 0.00% | AI-Native |
| Aqua Voice | withaqua.com | Communication | Aqua Voice is a speech-to-text desktop app for Mac and Windows that allows users to dictate prompts, notes, and documents. It uses advanced speech recognition and a context-aware engine for accurate a | #1,030 | #2,433 | 0.01% | 0.00% | Traditional |
| Ref Tools | ref.tools | Knowledge Management | Ref Tools is a website that provides citation and reference tools. It allows users to create and manage references and bibliographies. | #1,298 | #2,238 | 0.01% | 0.00% | Traditional |
| Plaud | uk.plaud.ai | Note-Taking | Plaud is a platform that records meetings, calls or voice-memos and uses AI to transcribe and summarise the content into organised notes. It captures audio, text, images and highlights, then produces | #1,321 | #1,668 | 0.01% | 0.00% | AI-Native |
| Sembly | sembly.ai | Note-Taking | Sembly is an AI-powered team assistant that transcribes meetings, takes notes, and generates insights for professional meetings. | #985 | #1,269 | 0.01% | 0.00% | AI-Native |
Microsoft 365 is the most-used tool in cross-functional team stacks (4.3% market share), followed by Google/Gemini and Slack, based on real purchasing data from Cledara.
Cledara tracks 200 products in active use by cross-functional teams across 10 categories. The full ranked list above updates monthly.
Grok and Aqua Voice are the fastest-rising tools in cross-functional stacks over the last 90 days by rank velocity.
From anonymized, aggregated software purchasing data across companies that manage their software with Cledara — real payments, not surveys. Last updated 27 July 2026, 16:41 UTC.